Lynn Scott AI Privacy Policy

Last updated: 8 April 2026 This AI is built using the Quiet Power Method™ to help you think clearly, act decisively, and lead with grounded authority. This policy explains how your personal data is collected, used, and protected when you use this AI. Your data is used to provide this service, support your experience, and maintain and improve the platform. 1. Who this policy applies to This policy applies to anyone who interacts with Lynn Scott’s AI model (“the AI”), regardless of location. If you are based in, or accessing the service from, the UK, European Union (EU), or European Economic Area (EEA), your personal data is protected under applicable data protection laws, including GDPR. This AI is an artificial intelligence system, not a human coach. For the purposes of data protection law: Lynn Scott is the data controller for your personal data Coachvox Ltd. acts as a data processor for account data Lynn Scott and Coachvox Ltd. act as joint controllers for conversation data and related metadata, where required to operate, maintain, and improve the service 2. Nature and limits of the AI service This AI is designed as a coaching support tool. It is not human. It does not replace professional judgement. It does not provide therapy, counselling, or legal, financial, medical, or regulated advice. While it reflects Lynn Scott’s coaching approach, it has limitations. Responses may be incomplete or inaccurate and may not fully reflect your context. You remain responsible for how you interpret and act on any information provided. 3. What data we collect We collect and process: Account data Name Email address Conversation data Messages you submit AI responses Conversation history Technical data Basic usage information such as timestamps and login activity 4. How your data is used Your data is used to: Provide access to the AI and its features Enable ongoing conversations Support your experience Maintain security and prevent misuse Monitor, maintain, and improve the service Your personal data is not used for marketing purposes. Your conversations are not used to train other AI models and remain specific to this AI. Conversation data may be analysed in anonymised and aggregated form to improve coaching frameworks, tools, and materials, including the Quiet Power Method™. 5. Visibility and confidentiality of your conversations Conversations are not anonymous. Your conversations are visible to you and to Lynn Scott. They may also be accessed by Coachvox where necessary to operate, support, secure, or improve the service. Conversations may be reviewed in full or in summary form. All data is treated as confidential. However, confidentiality is not absolute and may be limited where: disclosure is required by law there is a serious and immediate risk of harm You must not share: sensitive personal data confidential business information identifiable information about individuals, organisations, or clients 6. Lawful basis for processing Your data is processed under: Legitimate interests, to operate, improve, and maintain the service Contract, to provide access to the service Consent, where required 7. Data sharing Your data is shared only where necessary: With Coachvox Ltd., who provide and host the platform With trusted service providers acting on our behalf Your data is never sold or shared for advertising purposes. 8. Data retention Your data is retained only as long as necessary to provide the service and meet legal obligations. If your account is inactive or your subscription ends, your data may be retained for a limited period (typically up to 90 days) before being permanently deleted. You may request deletion of your data at any time. 9. Your responsibilities You agree: Not to upload sensitive personal data Not to share confidential business information Not to identify third parties without their consent 10. Your rights Under GDPR and UK GDPR, you have the right to: Access your data Correct inaccurate data Request deletion Restrict or object to processing Request data portability To make a request, contact: lynn@lynnscottcoaching.co.uk You may also contact Coachvox at hello@coachvox.com for matters relating to platform processing. You also have the right to lodge a complaint with your local data protection authority, including the Information Commissioner's Office (ICO) in the UK. 11. Data security Appropriate technical and organisational measures are in place to protect your data. Your data is hosted via the Coachvox platform using secure infrastructure, including servers located in the United States and the European Economic Area (EEA). Data is encrypted in transit and at rest. No system is completely secure. You use the service at your own risk. 12. International data transfers Your data may be transferred to and stored outside the UK or EEA. Where this occurs, appropriate safeguards are in place in line with GDPR requirements. 13. Cookies This AI is delivered via the Coachvox platform, which may use cookies or similar technologies to support functionality and performance. For further details, please refer to Coachvox’s own privacy and cookie policies. 14. Informed consent and use of the AI By using this AI, you confirm that: You understand you are interacting with an AI system You understand its limitations You consent to your data being processed as described in this policy You may stop using the service at any time. 15. Safety and appropriate use This AI is not designed to support mental health crises or high-risk situations. If you require urgent support, you should contact an appropriate professional or support service. 16. Children This AI is intended for individuals aged 18 and over. We do not knowingly collect or process data from anyone under 18. If this occurs, we will take steps to delete the data. 17. Intellectual property All content generated by this AI, including responses, frameworks, and materials based on the Quiet Power Method™, remains the intellectual property of Lynn Scott. This content is provided for personal use only. It may not be copied, reproduced, distributed, or used for commercial purposes without permission. Where content includes third-party material, rights remain with the original owners. 18. Changes to this policy This policy may be updated from time to time. The latest version will always be available where you access the AI.